Ahmad Fahmi Ghani • 3 mins read

Introduction

The E-Vendor Portal is a web-based solution built and designed to deliver a responsive and modern user experience. It simplifies procurement workflows by enabling teams to manage vendor registration, tracking, and purchase orders more efficiently than traditional manual processes.

As part of Malaysia’s move toward mandatory e-invoicing, which began on August 1, 2024, the portal was designed to replace slow, error-prone processes with a clean and intuitive interface. It helps reduce bottlenecks, cut delays, and make daily procurement tasks easier to manage.

• Product: E-Vendor Management Portal
• Role: Front-End Developer, UX Designer, Design QA
• Year and Period: 2024 • April – August (5 months)
• Platform: Web Application (Responsive, Desktop-first)

Problem Statement

Vendor onboarding and procurement workflows have traditionally relied on disjointed spreadsheets, emails, and offline communications, leading to several key issues:

• Time-consuming data entry and repetitive tasks.
• Limited visibility into vendor activity or Purchase Order (PO) status.
• Difficulty managing updates or verifying credentials.
• Frustration for both internal teams and vendors.

A more centralized and efficient system was clearly needed to: